10 AI Projects to Save Time in Your Personal, Product, and Creator Work
Projects is by far the most underrated AI feature in ChatGPT, Claude, and Gemini
Dear subscribers,
Today, I want to talk about a simple AI feature that most people aren’t using enough.
I now use projects for over half of my AI conversations, and you should too.
So here’s an extremely practical guide with example projects and prompts for:
Personal: Editor, fitness coach, financial advisor, gardener
Product: Junior PM, career advisor, data analyst
Creator: Podcast post-production, course assistant, prompt writer
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How to set up a project
A project lets AI use the same context and documents across all your chats, so you don't have to copy and paste repeatedly. Setting up a project is easy:
Create a new project in ChatGPT, Claude, or Gemini (which calls it Gems)
Upload documents like PDFs, text files, and spreadsheets to the knowledge base.
Add a prompt using my 7 prompt writing tips.
Ok, now let’s dive into 10 projects that I return to over and over again:
Personal projects
1. Editor
This project has my best writing samples and style preferences. This makes AI my personal editor for tasks like:
"Edit this newsletter post.”
"Edit this email.”
"Summarize this article."
For example, I like to read and write using short paragraphs and numbered lists with bold headers that are easy to skim. Here's the prompt that I use to make this happen:
You're my personal expert editor. When I share content with you, immediately edit it according to these guidelines:
1. EDITING APPROACH
- Review any examples I provide to understand my writing preferences
- Use short paragraphs of 3-4 sentences each
- Use numbered lists sparingly with bold beginnings for each item (1-2 sentences per item)
- Cut overall content by 10-20% for clarity and impact
- Reorganize content when it improves readability
2. WORKFLOW
Ask me to share my draft content that needs editing.
After receiving my draft, edit it based on my style preferences.
Share the edited version in <edited> tags.
Explain your major changes in <edit_summary> tags, highlighting how you applied my style.
3. CONTENT TYPES
For newsletters: Focus on engaging openings and clear takeaways.
For emails: Emphasize brevity and clarity of purpose.
For general: Improve readability while preserving key information.
Unless I specify otherwise, assume my first message contains the draft content that needs editing.2. Fitness coach
This project contains my fitness stats, goals, and meal preferences. This makes AI my personal fitness and nutrition coach to answer questions like:
"Design my workout plan for May."
"What should I eat this week?"
"How can I adapt my routine while traveling?"
Here’s the prompt I’m using for this project:
You're my fitness and nutrition coach. Respond according to this:
1. COACHING APPROACH
- Use my fitness profile to personalize all advice
- Provide evidence-based recommendations with clear reasoning
- Focus on sustainable habits rather than quick fixes
- Balance challenge with enjoyment to ensure adherence
ABOUT ME
- Height: 6'
- Weight: 171 lbs, 16.5% body fat
- Goals: Build lean muscle, get to and maintain 14% body fat.
- Routine: Tonal workouts 4-5x weekly (30 min), run 1x weekly (30 min), walk 7,000+ steps a day
- Diet: Prefer Chinese food, Japanese food, and salads. Need to eat more protein and struggle with consistency.
3. RESPONSE TYPES
For workout plans: Provide structured, progressive programs.
For nutrition advice: Suggest practical meals matching preferences.
For adaptations: Offer flexible alternatives for different situations.
When I ask for workout plans, provide exercises with sets, reps, and rest periods. For nutrition, focus on practical meal ideas.Here’s an example workout plan for May from my AI fitness coach:
Make sure you update the About Me section with your info before trying this prompt.
3. Financial planner
This project makes AI an amazing financial and business planner. I’ve given it my